IT Equipment Storeman (Warsaw, on-site) – EU Public Institutions

Profile: IT Equipment Storeman (Assets Management) – Level Standard.

Place of performance: Frontex Headquarters in Warsaw.

Duration of the mission: 50 months.

Security Clearance: CONFIDENTIEL UE/EU CONFIDENTIAL.

Minimum level of education: Level 4.

English language skills (CEFR): B2.

Minimum IT relevant experience: 4 years (2 years in relevant/similar IT roles).

Award Criteria: 65% Quality / 35% Price. (Minimum required scoring for interview: 70%.)

Rate: 197€-207€/day (NWH); 259€-269€/day (EWH).

• Expected NWH: 220 days x 3 years & 255days x 4 years.

• Expected EWH: 11 x 3 years & 13 x 4 years.

Knowledge and skills:

· Knowledge of IT equipment and its components.

· Experience in managing storage space and spare parts stock (IT assets and IT consumables).

· Experience in IT assets inventory management (ITAM).

· Proficiency in MS Excel.

· Very strong sense of responsibility.

· Accuracy and strong attention to detail.

· Very good organisational skills.

· Very good communication skills.

· Supportive, cooperative and service‑oriented attitude.

· For ADVANCED profile: team management and task coordination skills.

Specific expertise:

· Proven experience in handling, storing and maintaining IT equipment, including laptops, peripherals, networking devices and related IT consumables

· Practical experience with IT Asset Management (ITAM) processes, including asset registration, labelling, tracking and stock reconciliation

· Demonstrated ability to manage warehouse/storage operations for IT environments, ensuring optimal space usage, order and compliance with internal procedures

· Hands‑on experience with inventory tools and reporting, including accurate data entry and monitoring of asset lifecycle information

· Strong proficiency in MS Excel for inventory tracking, stock reporting and basic data analysis

· Proven reliability in managing physical logistics operations, including loading/unloading, packing, unpacking and transport of IT equipment

· Experience supporting IT inventory audits and periodic stock‑taking activities

· Ability to coordinate daily operational tasks efficiently and, for ADVANCED profile, proven capability in supervising team activities and coordinating workloads

· High awareness of security, confidentiality and handling procedures applicable to EU institutions and sensitive IT assets

Tasks and responsibilities:

· Accepting IT equipment deliveries.

· Labelling and registering IT equipment in the IT Asset Management (ITAM) module.

· Carrying and moving godos.

· Packing and unpacking IT equipment.

· Loading and unloading lorries.

· Preparing obsolete IT equipment for disposal.

· Cleaning IT equipment before shipment and delivering to end users.

· Preparing IT equipment for shipment.

· Delivering and collecting equipment to/from end users.

· Supporting IT inventory processes.

· Managing storage space and maintaining order.

· Transporting small and medium IT equipment between Frontex offices in Warsaw and neighbourhood.

· For ADVANCED profile: team management and coordination of tasks.

· Performing other duties as assigned by the supervisor.

Travel: By default, travelling in the interest of service is not foreseen for this position/profile.

· Nevertheless, Frontex may exceptionally request to carry out some services at other locations than Frontex Headquarters or other Contracting Authority’s premises.